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News Management - Page Guide
News Management - Page Guide
Quick navigation guide for creating and publishing news articles
Quick Reference
| Property | Value |
|---|---|
| URL | /admin/news or /admin/management/news |
| Navigation | Admin Menu → Management → News |
| Permissions | Admin, Developer |
| Purpose | Create, edit, and publish news articles for employees |
How to Reach This Page
Breadcrumb: Dashboard → Admin → Management → News
Step-by-Step:
- Click the sidebar menu icon (☰)
- Expand the Admin section
- Expand Management submenu
- Click News or Nachrichten
Page Layout
Key Areas
- Header - Search bar, status filter, "Create Article" button
- Article List - Table showing all news articles with preview
- Status Indicators - Draft, Published, Scheduled status badges
- Action Column - Edit, Preview, Publish/Unpublish, Delete per article
Available Actions
Quick Reference Table
| Action | Location | Permission | Description |
|---|---|---|---|
| Create Article | Header | Admin | Opens article editor |
| Edit Article | Action Column | Admin | Modify existing article |
| Preview Article | Action Column | All | See how article appears to employees |
| Publish Article | Action Column | Admin | Make article visible to employees |
| Unpublish | Action Column | Admin | Hide published article |
| Schedule Publish | Article Form | Admin | Set future publish date/time |
| Delete Article | Action Column | Admin | Permanently remove article (soft delete) |
| Pin Article | Article Form | Admin | Keep article at top of employee news feed |
| Filter by Status | Header | All | Show Draft, Published, or Scheduled only |
Creating a News Article
Access: Header → "Create Article" or "Neuer Artikel" button
Required Fields:
- Title: Article headline
- Content: Article body (rich text editor)
Optional Fields:
- Summary/Excerpt: Short preview text
- Featured Image: Header image for article
- Publish Date: Schedule for future publication
- Pin to Top: Keep visible at top of news feed
- Visibility: All employees or specific teams
Rich Text Editor:
- Bold, italic, underline formatting
- Bulleted and numbered lists
- Links and images
- Headings (H1-H6)
Publishing Articles
Draft → Published:
- Create or edit article
- Click Publish button
- Article immediately visible to employees
Scheduled Publishing:
- Set "Publish Date" to future date/time
- Save as Draft
- Status shows "Scheduled"
- Automatically published at specified time
Instant Publishing (bypass draft):
- Check "Publish immediately" when creating
- Article goes live on save
Editing Published Articles
Access: Action Column → Edit on published article
Changes Take Effect:
- Immediately upon save
- No republish step needed
- Employees see updated content on next visit
Best Practice: For major changes, unpublish → edit → republish to control when employees see updates
Article Status
Draft:
- Not visible to employees
- Can be edited freely
- Shown only in News Management page
Published:
- Visible to all employees (or target teams)
- Appears in employee dashboard news feed
- Editable with immediate updates
Scheduled:
- Publish date set for future
- Automatically publishes at specified time
- Can be edited or canceled before publish time
Unpublished:
- Was published, now hidden
- Data preserved
- Can be republished without re-entering content
Pinning Articles
Purpose: Keep important announcements at top of news feed
Access: Article Form → Check "Pin to Top"
Behavior:
- Pinned articles always appear first
- Multiple pinned articles stack by publish date (newest first)
- Unpinned articles appear below in normal order
Use Cases:
- Emergency announcements
- Policy changes
- Important deadlines
Filtering and Search
Status Filter
Quick Filters:
- All (default)
- Published
- Draft
- Scheduled
Search Bar
- Searches title and content
- Real-time results
Date Filter
- Show articles created/published in date range
Related Pages
Prerequisites
- Login - Access with Admin role
Related Features
- Employee Dashboard - Where employees see published news
- Notifications - News can trigger notifications
Content Guidelines
- Writing Style Guide - Content best practices
- Image Guidelines - Image sizing and formats
Tips & Best Practices
- Use Summaries: Write clear excerpt for news feed preview
- Schedule Announcements: Publish policy changes on Monday mornings
- Pin Sparingly: Too many pinned articles lose impact
- Add Images: Articles with images get more engagement
- Preview Before Publishing: Check how it looks from employee perspective
Common Issues
Image not displaying:
- Check image file size (max 5MB)
- Supported formats: JPG, PNG, GIF, WebP
- Verify image uploaded successfully
Article not showing for employees:
- Verify status is "Published" (not Draft)
- Check team visibility settings
- Ensure publish date is not in future
Can't delete article:
- Published articles require unpublish first
- Check you have Admin permission
- Recent articles may have delete protection (first 24 hours)
Last updated: 2026-04-24 | Report an Issue