User Profile - Page Guide
User Profile - Page Guide
View and edit your personal information and settings
Quick Reference
| Property | Value |
|---|---|
| URL | /profile or /user/profile |
| Navigation | User Menu → Profile (click your name) |
| Permissions | All roles (can edit own profile) |
| Purpose | Manage personal info and account settings |
How to Reach This Page
From Any Page:
- Click your name or avatar in top-right corner
- Dropdown menu appears
- Click "Profile" or "Profil"
Alternative: Some pages have "Edit Profile" link in user widgets
Page Layout
Key Areas
- Profile Header - Avatar, name, role badge, team
- Tabs - Personal Info, Security, Notifications, Preferences
- Edit Mode Toggle - Switch between view and edit
- Save Button - Commit changes
Available Actions
| Action | Location | Description |
|---|---|---|
| Edit Personal Info | Personal Info Tab | Update name, email, phone, address |
| Upload Avatar | Profile Header | Change profile picture |
| Change Password | Security Tab | Update login password |
| Enable 2FA | Security Tab | Set up two-factor authentication |
| Manage Notifications | Notifications Tab | Email/push notification preferences |
| Set Language | Preferences Tab | Choose DE/EN interface language |
| Set Timezone | Preferences Tab | Your local timezone |
| View Employment Info | Personal Info Tab | Start date, position(s), team (read-only for employees) |
Personal Information Tab
Editable by You:
- First Name, Last Name
- Email Address (requires verification)
- Phone Number
- Home Address
Read-Only (Admin can edit):
- Employee ID
- Team Assignment
- Position(s)
- Role/Permissions
- Employment Start Date
Updating Email:
- Enter new email address
- Click "Save"
- Verification email sent to new address
- Click link in email to confirm
- Email updated after confirmation
Security Tab
Changing Your Password
Steps:
- Go to Security Tab
- Enter Current Password
- Enter New Password
- Enter Confirm New Password
- Click "Update Password"
- Password changed → you remain logged in
Password Requirements: Min 8 characters, 1 uppercase, 1 number, 1 special character
Two-Factor Authentication (2FA)
Enable 2FA:
- Click "Enable 2FA" in Security Tab
- Download authenticator app (Google Authenticator, Authy, etc.)
- Scan QR code shown with app
- Enter 6-digit code from app to verify
- Save backup codes shown (important for recovery)
- 2FA enabled → required for all future logins
Disable 2FA: Click "Disable 2FA", enter current password + current 2FA code
Notifications Tab
Email Notifications:
- ☑ Shift assignments
- ☑ Schedule changes
- ☑ News articles
- ☑ Applications status
- ☐ Weekly schedule summary
Push Notifications (if enabled):
- ☑ Shift reminders (24h before)
- ☑ Urgent messages
- ☐ Daily schedule check
Frequency Settings:
- Immediate (real-time)
- Daily digest (morning)
- Weekly summary (Monday)
Unsubscribe: Uncheck all to stop receiving notifications (not recommended)
Preferences Tab
Language: Choose interface language (Deutsch or English)
Timezone: Your local timezone for time display
Date Format:
- DD.MM.YYYY (European)
- MM/DD/YYYY (American)
Calendar Start Day:
- Monday (default)
- Sunday
Theme (if available):
- Light Mode
- Dark Mode
- Auto (system preference)
Profile Avatar
Upload New Avatar:
- Click camera icon on avatar in profile header
- Choose file from computer
- Crop/resize in popup
- Click "Save"
- Avatar updated across application
Requirements:
- JPG, PNG, or GIF
- Maximum 5 MB
- Square aspect recommended
Remove Avatar: Click "Remove" → default icon shown
Role-Specific Sections
Supervisors See Additionally:
- Supervised teams list
- Quick access to team management
Admins See Additionally:
- System statistics on homepage
- License information
- Quick links to admin functions
Employees Only See:
- Standard personal info
- Notification preferences
- Basic security settings
Related Pages
Prerequisites
- Login - Access your account
Related Actions
- Dashboard - Return to homepage
- Availabilities - Update your availability after timezone change
- User Management - For admins editing other profiles
Tips & Best Practices
- Keep Email Current: All important notifications go to your email
- Enable 2FA: Extra security for your account
- Update Phone: Used for urgent contact
- Set Correct Timezone: Ensures shift times display correctly
- Configure Notifications: Choose what alerts you actually need
Common Issues
Can't change email - no verification received:
- Check spam/junk folder
- Ensure new email address is correctly spelled
- Old email remains active until verification complete
Forgot current password for password change:
- Log out
- Use "Forgot Password" on login page
- Reset password, then log back in
2FA codes not working:
- Ensure phone time is accurate (codes are time-based)
- Use backup codes if authenticator unavailable
- Contact admin to disable 2FA if locked out
Last updated: 2026-04-24