Employee Calendar - Page Guide

Quick navigation guide for your personal calendar view

Quick Reference

---

How to Reach This Page

Breadcrumb: Dashboard → My Calendar

Step-by-Step:

1. Click the sidebar menu icon (☰) in the top-left corner
2. Click Kalender or Mein Kalender in the main navigation
3. The calendar loads showing the current week with your assigned shifts

Alternative Routes:

• From Dashboard: Click "Mein Kalender" button in welcome banner
• Direct URL access: Navigate to /schedule

---

Page Layout

Key Areas

1. Toolbar (Top) - View switcher (Week/Month/List), date navigation, filter buttons
2. Calendar View Area - Main display showing your shifts in the selected view format
3. Shift Details - Click any shift to open detail dialog with event info, time, and location
4. Legend (Bottom) - Color coding for assignments, applications, and availabilities

What You See

The employee calendar displays:

• Assigned Shifts - Shifts you've been scheduled for (solid colored blocks)
• Your Applications - Events you've applied for (dashed border, pending status)
• Your Availabilities - Times you marked as available (transparent/light background)

---

Available Actions

Quick Reference Table

---

Calendar Views

Week View (Default)

Layout: Monday-Sunday grid with time axis (00:00-24:00)

Features:

• Time blocks: Shifts shown as colored blocks in time slots
• Start/End times: Exact times visible on each shift
• Event name: Displayed on shift block
• Position: Your assigned role shown below event name

Best for: Day-to-day planning and seeing when shifts start/end

Switch to Week View: Click "Woche" or "Week" button in toolbar

---

Month View

Layout: Calendar grid showing entire month (similar to paper calendar)

Features:

• Monthly overview: See which days you're scheduled
• Shift bars: Colored bars for each shift (no time details)
• Multiple shifts per day: Stacked when you have multiple assignments
• Quick counts: See at a glance how many shifts per day

Best for: Long-term planning and availability overview

Switch to Month View: Click "Monat" or "Month" button in toolbar

---

List View

Layout: Chronological list of all shifts

Features:

• Sortable columns: Date, time, event, position, location
• Detailed info: All shift details visible without clicking
• Search: Filter list by event name or location
• Print-friendly: Better for printing your schedule

Best for: Printouts and detailed schedule review

Switch to List View: Click "Liste" or "List" button in toolbar

---

Viewing Shift Details

Access: Click any shift block in Week or Month view

Information Shown:

• Event Details: Event name, customer, type
• Date & Time: Full start/end timestamp
• Location: Venue name and address
• Position: Your assigned role for this shift
• Dress Code: Required attire
• Notes: Special instructions from admin
• Contact: Event coordinator info

Actions in Dialog:

• View on map (location)
• Apply to event (if applications open)
• Withdraw application (if pending)
• Export single shift to calendar app

---

Color Coding

Shift Status Colors:

• 🟢 Green: Confirmed assignment
• 🟡 Yellow: Tentative/pending confirmation
• 🔵 Blue: Your application (dashed border)
• ⚪ Light gray: Your availability time (transparent)

Event Type Colors (may vary by configuration):

• Wedding events
• Corporate events
• Private parties
• Recurring events

Colors are configurable per team - check with your admin for specific meanings

---

Filtering & Navigation

Date Navigation

Toolbar Controls:

• ◀ Back / Next ▶: Move one period (week/month) in either direction
• Today: Jump to current date
• Date Picker: Click current date display to pick specific date

Event Type Filter

Access: Filter icon in toolbar

Options:

• Filter by event type (Wedding, Corporate, etc.)
• Filter by location
• Show/hide applications
• Show/hide availabilities

Apply Filters: Changes take effect immediately in current view

---

Exporting Your Schedule

iCal Subscription

Setup:

1. Click Export in toolbar
2. Select "Subscribe to Calendar"
3. Copy the unique subscription URL
4. Add to your calendar app (Google Calendar, Apple Calendar, Outlook)

Benefits:

• Auto-sync with external calendar
• See shifts alongside personal appointments
• Updates automatically when schedule changes

One-Time Export

Access: Export button → "Download as PDF" or "Download as iCal"

Use Cases:

• Print physical copy
• Share with family
• Backup offline copy

---

Related Pages

Prerequisites

• Login - Access the application

Related Features

• Employee Dashboard - Your home page with upcoming shifts
• Availabilities - Mark when you're available to work
• Applications - Apply for open shifts

Related Documentation

• Schedule Release - How schedules are published
• Notifications - Get alerts for schedule changes

---

Tips & Best Practices

1. Check Calendar Daily: New assignments may appear between schedule releases
2. Set Up iCal Sync: Never miss an updated shift by syncing to your phone
3. Use Month View for Planning: See when you're free to mark availabilities
4. Note Dress Codes: Check shift details for dress code requirements in advance
5. Export Before Events: Download PDF backup in case of phone/internet issues

---

Common Issues

No shifts showing:

• Check if filter is active (button highlighted in toolbar)
• Verify date range - you might be viewing a week with no assignments
• Schedule may not be released yet - check with admin

Can't apply to shift:

• Applications may not be open for this event
• You may already be assigned to a conflicting shift
• Check your role permissions with admin

iCal subscription not updating:

• Refresh interval can be up to 24 hours
• Try removing and re-adding the subscription
• Verify the subscription URL hasn't expired

Colors look different:

• Event type colors are team-configurable
• Check with your team admin for color legend
• Status colors (green/yellow/blue) are standard

---

Last updated: 2026-04-24 | Report an Issue